When you are ready to share the document, click Share (See Figure 1 for these sharing features). You can also require the recipient(s) to sign-in before viewing the document by checking the Require User to Sign in Before Accessing Documentbox. From there, you can enable or disable editing of the document. To set editing permissions, click the Can Edit button to the right of the Global Address Bookbutton. Below that field, you can enter a personal message for the recipient(s) receiving the document. Share with People: Here, you can manually enter the email address of the external recipient or click the Global Address Book button (it is shaped like a silhouette) to the right of the field where you enter an email address or contact. You will have several sharing options after clicking Share.Once you are ready to share your document, go to the top-left corner and click File → then click Share in the left pane that appears.Sharing your OneNote Document to an External User If they do not have a Microsoft account with a license for Microsoft 365, they will only be able to access these documents on the web browser version and will not have the ability for live collaboration.
For live collaboration, the external user must have a Microsoft Office account with their email account and must also have a Microsoft Office license.
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